Diseño de la estructura documental en la empresa Motoride Medellín dando cumplimiento a lo dispuesto por el Archivo General de la Nación en la Ley 594 del 2000

Abstract

RESUMEN: Este proyecto optimiza la gestión documental en la empresa de turismo, Motoride Medellín. Se identificaron problemas por la falta de estructura documental, afectando la eficiencia y toma de decisiones. Siguiendo la Ley 594 de 2000 y el Archivo General de la Nación, se implementaron Cuadros de Clasificación Documental y Tablas de Retención Documental para organizar y conservar los documentos. Además, se capacitó al personal y se crearon nuevos procedimientos de archivo. Los resultados mejoraron el acceso a la información y la eficiencia administrativa, cumpliendo normativas y fortaleciendo la competitividad.

ABSTRACT: This project addresses the optimization of document management at Motoride Medellín, a company specializing in motorcycle rental and tourism in Antioquia. The company faced challenges due to the lack of an adequate document structure, which affected operational efficiency, decision-making, and information retrieval. The project was carried out following the guidelines of the National Archives of Colombia, in compliance with Law 594 of 2000. Through a detailed diagnosis, the company’s weaknesses in document organization were identified, and strategies were implemented, including the development of Document Classification Charts (CCD) and Document Retention Schedules (TRD). These were designed to standardize and optimize the classification and preservation of documents. Additionally, the adoption of a document management culture was promoted among company staff through training and the creation of new archival procedures. The results showed a significant improvement in document organization, facilitating access and control, and enhancing the efficiency of administrative processes. The project ensures compliance with legal regulations and strengthens Motoride Medellín's competitiveness by guaranteeing better information management.